Permission settings
Plan requirement: Portal Permissions settings are available on Pro, Pro + LMS and Enterprise. Compare plans.
On an earlier plan? Plan names and inclusions changed when we moved to Free, Creator, Pro, Pro + LMS and Enterprise. If you are on an earlier plan, your subscription continues unchanged and you keep everything it included — so you may still see features this article lists under a higher plan. Nothing has been removed from your account.
This article explains how Super Admins use Settings → Permissions to choose which features each type of user can see and use across your Coursebox portal — from theming and course creation to every item in the left-hand menu.
Open the Permissions page
In the top navigation bar, click the dropdown (▼) next to your profile icon and select Settings.
In the left-hand menu, click Permissions.
How the Permissions table works
Each row is a Feature and each column is a user type: Learner and Admin. Tick a box to give that user type access to the feature, or untick it to remove access.
Changes save straight away. There is no Save button — ticking or unticking a box applies the change immediately.
Expand a row for more control. Rows with an arrow (›) — Announcements, Courses, Achievements, Resources, Groups, Questions and Users — expand to show their tabs and actions, so you can turn each one on or off separately.
Greyed-out boxes can't be changed. The feature isn't available to that user type — for example, Learners can't be given theming or course creation.
Reset to defaults (top right of the table) restores the original settings.
These settings apply to everyone with that user type. To give one admin different access, see Change one admin's permissions below.
What you can control
Feature | What it controls |
|---|---|
Global theming | Access to the portal theme settings. |
Edit login screen | Editing the login screen and public portal pages. |
Create courses | Creating new courses. |
Announcements | The Announcements (newsfeed) menu item. Expand it to control New post (who can post) and Add reactions to posts (who can like and comment). |
Courses | The Courses menu item and its All, My Courses and Drafts tabs. Expand it to also control Edit any course: when ticked for Admins, they can edit every course in the portal, not only the courses they own or collaborate on. It is off for Admins by default and isn't available to Learners. The Super Admin can always edit every course. |
Achievements | The Achievements menu item and its Certificates and Badges tabs. |
Resources | The Resources menu item, its All and My Resources tabs, and Create resources. |
Groups | The Groups menu item, its All, My Groups and Drafts tabs, and Create groups. |
Questions | The Questions forum and its All, Answered, Unanswered and Ask tabs. |
Users | The Users menu item, its All, Experts and My Connections tabs, plus Invite users, New Message and New Booking. |
Leaderboard | The Leaderboard menu item. |
Calendar | The Calendar menu item. |
Reports | The Reports menu item. |
Preview what each user type sees
The Preview panel on the right shows the left-hand menu exactly as it will appear. Select Super admin, Learner or Admin to check which menu items and tabs that user type will see.
Change one admin's permissions
You can give a single admin more or less access than the Admin column, without changing it for every admin. This is done from their admin seat.
Go to Settings → Account.
Under Admin Seats, click Manage seats.
Next to the admin, click Permissions.
Tick or untick each feature for this admin. The table starts from their user type, changes apply only to this admin, and your plan limits still apply.
Click Save.
Unlike the main Permissions table, these changes aren't applied until you click Save. For more on admin seats, see Account Settings.
Common examples
Choose who can post on the newsfeed: expand Announcements and tick New post for the user types you want to be able to post. To let only admins post, untick it in the Learner column.
Stop learners messaging each other: expand Users and untick New Message in the Learner column.
Hide the Leaderboard from learners: untick Leaderboard in the Learner column.
Let admins edit every course: expand Courses and tick Edit any course in the Admin column, or for one admin only, use Change one admin's permissions.
Stop one admin creating groups: follow Change one admin's permissions below, expand Groups and untick Create groups.